Job Description:
1. Contract Lifecycle Management

• Draft, review, and manage contracts and agreements with providers.
• Ensure contract terms are in compliance with company policies and legal standards.
• Maintain an organized digital storage of all contracts and associated documents.
• Extract key terms (e.g. incentive rates, payment timelines, termination clauses) and track performance against these terms.

2. Monitoring and Compliance

• Track critical dates (e.g. contract start/end, renewal periods, payment deadlines).
• Initiate and coordinate the contract renewal or renegotiation process proactively.
• Ensure that contract deliverables, such as student targets, event commitments, or financial thresholds, are communicated in timely manner.
• Ensure that contracts align with partner expectations, legal requirements, and organizational goals.

3. Invoicing and Payment Tracking

• Initiate the invoicing process in a timely manner based on contractual terms.
• Prepare, submit, and follow up on invoices to ensure timely settlement by partners or institutions.
• Maintain a structured log of pending and cleared payments.
• Coordinate with the finance team to reconcile invoices and ensure revenue recognition.

4. CRM and Financial System Updates

• Record all contract-related transactions (invoices, commissions, payments) accurately in the CRM software.
• Keep CRM updated with real-time information for partner performance and financial tracking.
• Support automation and reporting features in CRM to improve efficiency and oversight.

5. Internal Reporting and Coordination

• Liaise with the Finance and Sales Department to align contract and invoicing data.
• Provide timely updates and alerts to management on expiring contracts, payment delays, or inconsistencies.
• Prepare monthly and quarterly reports on contract status, revenue recognition, and partner compliance.