Executive Assistant
Job Summary
Job Description
We are looking for a new executive assistant to support our CEO. You will manage mostly business-related tasks for the team such as creating reports, follow-up skills, organizing travel and accommodation, taking minutes of meetings, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:
- Major work will be to follow-up and follow through tasks given to subordinates and convey the status to the CEO.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executive.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executive.
- Performing office duties that include ordering supplies and managing a records database.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
Job Specification
Executive Assistant Requirements:
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- Education: Minimum Bachelor’s Degree or above.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Should be of a stern nature as this is a leadership role.
- Married Females preferred.
- Should have strong work ethics.
- Should have exceptional interpersonal skills.
- Salary will be discussed based on experience and ability.
XL Radio Service
XL Light & Sound or XL, is a well-established & respected light and sound reinforcement/rental company. We have been in the business since 1982, & our commitment to quality, consistent performance & high levels of client satisfaction have ensured our growth over such a short span of time.
Where most companies in our industry simply draw the line at Professional Audio (PA) equipment hire, we have the best technical knowledge & experience at most major venues. We have some of the finest sound and lighting engineers & technicians on board, who ensure that our expertise & experience is readily available for you - our in-house engineering staff backed by a team of over 18+ talented & experienced people.
It is our vast experience in handling some of the most challenging events, that have led us to becoming one of the leading sound and lighting rental companies in Nepal, providing hire, sales & installation services in the pro audio and lighting sector.
We have always been guided by the principles of perfection, & our philosophy is based on the belief that the 'ears and eyes of the customer' are the best judge of the quality of production.
Building a better TEAM- TeamXL
After 25+ long years of experience and hard work, we are finally in a position to take this significant step in the process of us moving to build a better team-TEAM XL and to focus on how best to continue to deliver ‘Excellency in Events’. Under TeamXL, we believe in offering our products and services for however and whenever our customers want to meet.
